Last Updated: 08.31.2026          Effective 08.31.2026

Introduction

The Oklahoma Municipal Retirement Fund (hereinafter referred to as “OkMRF”) is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines our practices regarding the collection, use, and protection of personal information in compliance with applicable laws and regulations.

We encourage you to read this Policy carefully to understand our practices regarding your data and how we will treat it.

Disclaimer

This site is intended as an informational tool only. It does not constitute a plan document or summary plan description. OkMRF reserves the right to correct any error contained herein to comply with the statutes, rules, and regulations that govern the Plan.

The information contained in this website is being made available as a public service. No information posted here or materials provided is intended to constitute legal or investment advice. While we have made every attempt to provide correct information, we do not guarantee the accuracy of posted information, or the accuracy of other sites given links herein. No one shall be entitled to claim detrimental reliance on any information, forms or models provided herein, or to claim any duty on our part to update the information contained here or to protect the interests of those accessing this website. You should not rely on statements or representations made within this website, nor should you rely on the statements or representations made by any externally referenced website, for legal or investment advice.

As required by Oklahoma statues, OkMRF gives notice that it securely stores personally identifiable information and only shares it as permitted by law.

Though we strive to preserve user privacy, we may need to disclose any and all information collected by this website when requested by a law enforcement agency as part of an investigation or when required by law. The records of this website, as with any other municipal government records, are subject to the Oklahoma Open Records Act. The Board of Trustees adopts an Open Records Administrative Policy, which is amended from time to time.

Privacy Notice

Information We Collect

OkMRF collects and stores personally identifiable data as part of its legal duties, and only to the extent such information is needed to fulfill these duties. This information may include, but is not limited to the following:

• Personal Identification Information: Name, date of birth, Social Security Number, and other identifiers.
• Contact Information: Mailing address, phone number, and email address.
• Employment Information: Employment history, salary information, contribution history, hire dates, termination dates, and service credit dates.
• Financial Information: Bank account details, payment records, and retirement contributions.
• Beneficiary Information: Names, dates of birth, social security numbers, and contact information of beneficiaries.
• Log Files: IP address, browser type, internet service provider, referring/exit pages, platform type, and date/time stamp.
• Health Data: Only when pertaining to applying for a Disability Pension and you have given your consent on the written application.

You may adjust your browser or device settings to limit or disable some tracking technologies, though certain features may not function properly without them.

We do not collect sensitive personal information (e.g., racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic data, biometric data, or sexual orientation).

OkMRF collects personal information through:

• Direct Interactions: Information provided by you through forms, applications, or correspondence.
• Employers: Information provided by your employer related to your employment and retirement benefits.
• Third Parties: Information from authorized third parties such as financial institutions or service providers.

Use of your Personal Information

OkMRF collects and uses your personal information to administer retirement benefits and services, process contributions and payments, communicate with you regarding your account and benefits, comply with legal and regulatory requirements, respond to your inquiries, provide technical support, and improve our services and operations.

Information Sharing and Disclosure

OkMRF does not sell your personal information, but in certain circumstances, may share your information with:

• Service Providers: Third-party vendors who assist in administering retirement benefits and services.
• Comply with a legal obligation (e.g., subpoena or court order).
• Government Agencies: Regulatory bodies as required by law.
• Authorized Parties: Entities with your explicit consent or as necessary to fulfill our contractual obligations.

We ensure appropriate safeguards are in place when and if we share your personal data with third parties. We may disclose your personal data for any other purpose with your explicit consent.

You have the right to:

• Access your personal information.
• Request corrections to your personal information.
• Request deletion of your personal information, subject to legal and contractual restrictions.
• Object to or restrict the processing of your personal information.

Data Security

OkMRF employs various security measures to protect your personal information and prevent unauthorized access, use, or disclosure. OkMRF security measures include, but are not limited to computer safeguards, encryption of servers and workstations, multifactor authentication, employee training, and access-restricted buildings. When personal information is transmitted to third-party vendors, it is protected through the use of encryption.

Cookies

The OkMRF website uses “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the web server that you have returned to a specific page. For example, if you personalize OkMRF pages, or register with OkMRF site or services, a cookie helps OkMRF to recall your specific information on subsequent visits.

You can accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies, if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the OkMRF services or websites you visit.

Popup Maker uses cookies for most popups. The primary function is to prevent you from being annoyed by seeing the same popup repeatedly to make your experience more pleasant while still delivering time sensitive messaging.

This may result in cookies being saved for an extended period. These are non-tracking cookies used only by our popups.

Below is a list of all cookies currently registered within your popup settings.

Retention of Information

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy to comply with legal obligations, or resolve disputes, and in accordance with our Records Retention and Destruction Schedule (RRDS).

Links

This website contains links to other Government sites and/or Non-Government sites determined to be useful information. Please be aware that the Fund is not responsible for the privacy practices of such other sites. We encourage users to be aware when they leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website.

Changes to This Privacy Policy

OkMRF may update this Privacy Policy periodically. We will notify you of any significant changes through our website or other communication channels.

Contact Us

If you have any questions, complaints, or concerns about this Privacy Policy or your personal information, please contact us at:

Oklahoma Municipal Retirement Fund

1001 NW 63rd Street, Suite 260

Oklahoma City, OK 73116

(405) 606-7880 Local | (888) 394-6673 Toll Free

info@okmrf.org

Consent

By using our services and providing your personal information, you consent to the collection, use, and disclosure of your information as described in this OkMRF Online Privacy Policy.